Prep Station AI sous chef
Meet Roux
More catering, less paperwork.
Just ask Roux.
No credit card required · Sample catering data · Cancel anytime
If Prep Station can do it,
Roux can do it.
Quotes, BEOs and floor plans. Recipes, menus and the webstore. Stock, purchasing and deliveries. Leads, reports and settings. Say it the way you'd say it to your sous chef. He does the clicking, you approve the changes.
- Quotes and events “Quote 120 boxed lunches for Thursday” “Add the run-of-show to the Harbor Tech BEO”
- Floor plans and seating “Draw the floor plan for the Terrace Ballroom” “Seat the Okafors together at table 4”
- Recipes and menus “Scale the short ribs to 80 servings” “Publish the winter menu to the webstore”
- Kitchen and purchasing “Log 3 cases of romaine as waste” “Draft a PO to Valley Produce”
- Pipeline and customers “Follow up with Dana Mason on Friday” “Make a 10% promo code for repeat clients”
- Reports and settings “Waste cost by location for October” “Change the webstore lead time to 48 hours”
Specialists for quotes, recipes, menus, the pipeline, reports and settings pick up each request. Roux only works in the apps you have turned on.
Quotes and events
Describe the event. Roux writes the quote.
Give him the headcount, the date, the delivery time and the dietary needs, the way the client gave them to you. He builds the quote line by line from your menu at your prices. Open him on the order and he applies the client's changes, fills in the BEO run-of-show and staff, and seats the guest list.
- Only items you sell, at your prices
- Multi-day events split by day
- Client changes read straight from the order's messages
AI Tool
Using Sales Quote (drafting)
- Read your menu and prices
- Split 100 regular, 20 vegetarian
- Delivery set for 11:30
Roux
Done. 120 boxed lunches for Harbor Tech, with cookies and drinks, delivered Thursday at 11:30.
Thu, Nov 12 · Delivery by 11:30 AM · 120 guests
| Item | Qty | Price | Total |
|---|---|---|---|
| Chicken Tikka Box Boxed lunch | 100 × | $14.50 | $1,450.00 |
| Vegan Buddha Bowl Box Vegetarian | 20 × | $15.00 | $300.00 |
| Cookie Tray Serves 24 | 5 × | $36.00 | $180.00 |
| Bottled Water and Sodas | 120 × | $1.75 | $210.00 |
| Delivery and setup | 1 × | $45.00 | $45.00 |
Changes waiting for your approval
- Create quote for Harbor Tech, 5 lines Leave out
Describe the room. Roux draws it.
Tell him the room and what goes in it, or upload photos of the space or the venue's plan. He lays out the rounds, the chairs, the head table, the stage, the bar and the dance floor, to scale. Then keep going in chat: move the bar, add two tables, open up the aisle.
- From a description, room photos, or the venue's plan
- Drawn to scale, every chair counted
- Edit it by chat once it's drawn
AI Tool
Using Floor Plan (drawing)
- Room set at 56 × 36 ft
- Stage, dance floor and bar placed
- 10 rounds of 8 and a head table for 6
Roux
Here's the Terrace Ballroom: 86 seats around the dance floor, head table under the stage, bar by the back door.
Changes waiting for your approval
- Save floor plan: Terrace Ballroom Leave out
Recipes, menus, and storefront
Paste a recipe. Get one you can cost.
Paste or dictate a recipe and Roux builds it with ingredients matched to your library and USDA data, then edits, scales, and shares it. He lays out menus, combos, and per-guest packages, writes storefront banners, publishes menus to your webstore, and remembers house rules like no Sunday delivery for every quote and reply.
- Ingredients matched to your library first
- Menus published to your webstore
- House rules remembered once you approve
AI Tool
Using Create Recipe (matching ingredients)
- 6 matched to your library
- Bone-in short rib found in USDA data
- Costed at your prices
Roux
Braised Short Ribs is ready, 12 servings, costed at your prices.
- 6 lb Bone-in short ribs New from USDA
- 2 cups Red wine Your library
- 1 qt Beef stock Your library
- 2 each Yellow onions Your library
- 3 each Carrots Your library
- 4 stalks Celery Your library
- 2 tbsp Tomato paste Your library
Run the kitchen in a sentence.
Log waste as it happens, adjust stock, and run counts. Roux takes purchase orders from draft to received, moves transfers between locations, checks the production board and adds batches, assigns drivers to the day's deliveries, and creates tasks for the team.
- Waste logged as it happens
- Purchase orders through receiving
- Drivers and routes for the day
AI Tool
Using Waste Recorder (recording)
- Downtown kitchen, walk-in 2
- 3 cases romaine, spoilage
- Sent to waste review
Roux
Logged 3 cases of romaine as spoilage at Downtown kitchen and sent it to waste review. Want a purchase order to Valley Produce to replace it?
Pipeline and customers
Follow up before the lead goes cold.
Roux reads the inquiry, drafts a reply in your voice, and sends it once you approve. He moves pursuits through your pipeline, schedules follow-ups, sets up promo codes and house accounts, and turns an order into a group order.
- Replies drafted from the conversation
- Follow-ups scheduled as tasks
- Promo codes and house accounts set up
AI Tool
Using CRM (scheduling)
- Read the inquiry thread
- Drafted a reply in your voice
- Follow-up call set for Friday
Roux
Drafted a reply offering the family-style package for 60 on June 14, and a follow-up call for Friday. The reply goes out when you approve it.
Changes waiting for your approval
- Send reply to Dana Mason Leave out
- Schedule follow-up call for Friday Leave out
Ask for the report. Skip the report builder.
Describe the numbers you need and Roux builds the report across sales, orders, inventory, waste, purchasing, labor, and more, then saves it for next time. He changes the settings you manage, like webstore hours and lead times, and answers how-to questions from the user guide.
- Reports across 34 datasets
- Saved for next time
- Settings changed by asking
AI Tool
Using Report Builder (running)
- Waste log, October
- Grouped by location
- Sorted by cost
Roux
Downtown leads, mostly produce after the walk-in failure on the 14th. Save this as a report?
Waste cost by location, October
- Downtown $1,284
- Westside $642
- Commissary $318
Roux proposes. You approve.
Every change Roux makes waits in an approval table in the chat. Approve them all, deny them all, or leave out the ones you don't want. Nothing saves until you approve, and your permissions are checked again before it does.
- Leave out a single change, keep the rest
- Only the apps you have turned on
- Waste he logs goes to your waste review
Changes waiting for your approval
- Chicken Tikka Box: 100 → 120 Leave out
- Cookie Tray → Brownie Tray Leave out
- Remove Kettle Chips Put back
Roux in the kitchen
Roux drafts it. These workflows finish it.
Finish a quote Roux drafted in sales orders and quotes, check the numbers in recipe costing, and see what each plan includes on pricing.
Roux FAQ
Who is Roux?
Roux is the AI sous chef in Prep Station, the chef on the chat button. Ask him questions or tell him what to do, and specialists for quotes, recipes, menus, the pipeline, reports, and settings pick up the request.
What can Roux do?
Draft quotes from an event description and apply a client's requested changes, fill in BEO run-of-show and staffing, seat guests, and draw floor plans. Build and edit recipes, menus, combos, and storefront menus. Log waste, adjust stock, run counts, and move purchase orders, transfers, production, and delivery along. Move pursuits through your pipeline and draft customer replies. Build custom reports, change settings, and answer how-to questions from the user guide.
Does Roux change my data on his own?
No. Roux stages his changes in an approval table: approve all, deny all, or leave out single changes, and nothing saves until you approve. Permissions are checked again before anything saves. Waste he logs goes to your waste review.
Does Roux use my real kitchen data?
Yes. He looks up your recipes, ingredients, stock, menus, customers, and orders, so answers come from your account rather than the internet. He only sees the apps you have turned on.
Can I open Roux from a specific recipe or order?
Yes. Open him from a recipe, ingredient, menu, menu item, sales order, or CRM pursuit and he starts with that record in view, plus starter prompts for it. On a sales order he reads the client's messages and proposes the matching quote changes.
Does Roux replace my team?
No. He speeds up lookups, drafts, and repetitive data entry. Your team still reviews and approves what he proposes.
Is Roux in the live demo?
Yes. The live demo includes Roux with sample catering data. On paid plans he comes with the Catering and Operations plans, each with a monthly chat allowance.
Roux is ready when you are.
Open the live demo and ask him about sample recipes, orders, and inventory.
No credit card required · Cancel anytime